Terms & Conditions

Privacy Policy

This privacy policy explains how Empire Process Engineers collects, stores, uses and protects your personal data. For simplicity, Empire Process Engineers is referred to as ‘we’, ‘us’ and ‘our’ throughout this policy.

What this privacy policy covers:

  1. What information we process about you
  2. When we collect information about you
  3. Why we need to collect and process your data
  4. How we use your personal data
  5. Who we share your data with
  6. How we store and protect your information
  7. How you can request access or corrections to your personal data
  8. How you can request withdrawal of your personal data

1. What information we process about you

We collect, store and process your full name, email address, direct telephone numbers, postal/billing address, job title and place of work.

This website does not set cookies on your device (it only sets them if you are logged in to the CMS).

2.  When we collect information about you

3. Why we need to collect and process your data

There are a number of different lawful bases on which we rely for collecting and processing personal data. These are as follows:

Consent

This means that we have received clear consent from you to process your personal data for a specific purpose. An example of this would be if you were to tick a box confirming that you would like to receive email newsletters. Your consent will be ‘granular’, which means you will be able to give separate consent for separate things (e.g. receiving emails, telephone calls, direct mail).

The consent lawful basis applies to our data collection through our website’s contact form and any newsletter signup form.

Contractual

If you are, or if you become, a customer of ours, we are contractually obliged to hold your personal data on record. This will allow us to communicate with you via email or telephone, in order to carry out the service you have requested from us.

Similarly, if you have requested a quotation from us to carry out a service, we are contractually required to process your data to deliver on our agreement.

Legal obligation

We may need to collect and process your data, if we are required by law to do so. This can include passing on details of people involved in criminal or fraudulent activity.

Legitimate interests

Your data may be processed under the legitimate interests’ basis, in ways you would reasonably expect from us. This would have minimal privacy impact and would not affect your individual rights or freedom.

Examples include using information about your previous purchases from us to build a picture of your current situation and potential need for our services.

We will also use your email address and telephone number to contact you directly with marketing messages and educator pieces which we feel would be relevant and beneficial to you.

Legitimate interests covers our data sourcing from external GDPR compliant suppliers, inbound enquiries, being handed a business card, and social media engagement.

4. How we use your personal data

5. Who we share your data with

Where necessary, your details may need to be shared with one of our third-party suppliers who provide us with an outsourced service.

Where possible, we aim to keep the relationship between our clients and suppliers anonymous, however for services such as delivery of an item we may need to pass on name and address details of an individual.

On these occasions, we will notify you of the third party that is involved and gain explicit consent before doing do.

Our suppliers may only use your data for the intended purpose and we work closely with them to ensure that your data is protected.

6. How we store and protect your information

We apply careful consideration to how we store and protect data.

Your data is stored within a QuickBooks operating system, in which we log your details, purchasing activity and notes from when any communication occurs with you. Our system is password protected with a limited number of log-ins and users.

Our electronic communication systems such as emails and social media channels are password protected with a limited number of administrators.

We monitor our systems regularly and carry out updates and maintenance where required, in order to strengthen the security of our storage and processes.

When we collect your personal data, we will keep it for as long as we feel is necessary for the purpose for which it was collected. This can be up to 10 years unless you request to opt out of our communications. It also includes our direct marketing activity that is covered by our ‘legitimate interests’ basis.

7. How you can request access or corrections to your personal data

You have the right to request a copy of the personal data that we hold about you, and to correct it if it is incorrect or incomplete. This will be free of charge.

If you would like to access the information we hold about you, please contact us at admin@empireengineers.co.uk or write to us at Cadley Hill Ind Est, Ryder Close, Swadlincote, DE11 9EU.

8. How you can request withdrawal of your personal data

There are a number of ways in which you can opt out of communications from us.